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Sorting
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Most e-mail software gives you the ability to sort or filter incoming mail according to where it's from, or other features that can be found in the Headers or Body of the mail. Here are instructions for the most common programs.
Microsoft Outlook and Outlook Express:
Click on the following menus: Tools>Message Rules>Mail to bring up the mail rules dialog box.
Click the New button to define a new rule.
In the New Mail Rule dialog box, check the box next to "Where the Subject line contains specific words" in the first list, and on "Move it to the specified folder" in the second list. Down below, you'll see your rule taking shape, with highlighted fields for "contains specific words" and "specified" (folder).
Click on "contains specific words" to bring up the "Type specific words" dialog box and type CS> in the upper field, then click on the ADD button, then OK.
Click on "specified" to bring up the Move dialog box.
Double click on Local Folders, then click the New Folder button. Type in a name like Silver List Messages, then press OK. Then, click on the new folder name you created to make sure it's selected, then press OK.
Now you should be back in the New Mail Rule dialog. The 4th field lets you give the rule you just created a descriptive name so you can know what it does when you look at your list of rules. So call it something like "silver list sorting rule..."
Finally, you can click OK to close the New Mail Rule dialog box and return to the Message Rules list. You should see the new rule you created at the end of the list.
If you click on it, you should see something like this in the Rule Description field: Apply this rule after the message arrives Where the Subject line contains 'CS>' Move it to the Silver List Messages folder
If everything looks okay, just click OK!
The next time you download your mail, any messages with CS> in the Subject line should be sent automatically to this separate folder. The great thing is, if you forget about the list for a few days and accumulate a few dozen messages (or a couple hundred!), you can either leave 'em or delete 'em or read 'em, without having to carry a bunch of messages in your inbox.
If you completely ignore one of your lists for a while, just go in once a month and delete anything over a month old to hold down hard-disk consumption.
For practice, you can try making similar sorting rules for any other mailing
lists that you're on. By the time you're done, you'll be an expert at using
this feature.
Coming soon...
Coming soon...
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